Settings let you customize BarberSlot to match your business needs. This guide covers all configuration options.

Account Settings

Access via Settings → Account

Profile Information

Name: Your display name (visible to customers)
Professional Title: e.g., “Master Barber”, “Senior Stylist”
Email: Primary contact (used for notifications)
Phone: Contact number
Profile Photo: Upload professional headshot

Update anytime - changes reflect immediately in booking app.

Password & Security

Change Password: Update your login password
Two-Factor Authentication: Enable/disable 2FA
Active Sessions: View and logout remote devices
Connected Accounts: Manage Google/Facebook/Apple login

See Authentication Guide for details.

Notification Preferences

Control what emails/notifications you receive:

✉️ Booking notifications: New booking, cancellation, changes
💬 Message notifications: Customer replies
📊 Daily summary: End-of-day stats
🎂 Customer birthdays: Upcoming birthdays
🔔 System updates: New features, maintenance

Toggle each on/off based on preference.

Shop Settings

Access via Settings → Shop

Basic Information

Shop Name: Your business name (appears on booking page)
Address: Full street address
City/State/Postal Code: Location details
Phone: Shop main number
Email: Shop contact email
Website: Your website URL (optional)

Used for:

Booking page display
Google Maps integration
Customer communication

Branding

Customize appearance of booking page:

Logo

Upload shop logo (PNG/JPG)
Recommended size: 200x200 pixels
Appears on booking page header

Primary Color

Choose brand color
Used for buttons, accents
Example: #570df8 (purple)

Preview changes before saving.

Timezone

Critical setting: Sets what timezone bookings display in.

Example:

Shop in Rome: Set to “Europe/Rome”
Shop in New York: Set to “America/New_York”

Affects:

All appointment times
Customer booking confirmations
Calendar display

Wrong timezone = confusion! Double-check this.

Language

Default language for shop:

English
Italian
German (coming soon)
French (coming soon)
Spanish (coming soon)

Customers see booking page in this language.

Booking Rules

Access via Settings → Booking Rules

Slot Configuration

Slot Duration: How often bookings can start (15, 30, 45, 60 min) Buffer Time: Auto-gap between bookings (0-30 min) Min Notice: Minimum hours required to book (0-72 hours) Max Advance: How far ahead customers can book (7-90 days)

Example setup:

Slot Duration: 30 minutes
Buffer Time: 10 minutes
Min Notice: 2 hours
Max Advance: 30 days

Result: Customers book 30-min intervals, with 10-min cleanup buffer, at least 2 hours ahead, up to 30 days out.

Cancellation Policy

Allow customer cancellation: Yes/No Cancellation deadline: Hours before appointment (2-48) Cancellation reasons: Require/optional

Example: “Customers can cancel up to 2 hours before appointment”

No-Show Handling

Auto-mark no-show: After appointment time passes No-show threshold: Flag customer after X no-shows (3-5) Require deposit: For flagged customers (coming soon)

Notification Settings

Configure automated messages sent to customers.

Email Templates

Customize email templates:

Booking Confirmation

Sent when: New booking created
Includes: Date, time, service, barber, shop address
Editable: Yes (customize message)

24-Hour Reminder

Sent when: 24 hours before appointment
Includes: Reminder text, booking details, cancel link
Editable: Yes

Cancellation Confirmation

Sent when: Booking is cancelled
Includes: Cancellation reason, rebook link
Editable: Yes

Reschedule Notification

Sent when: Booking time/date changes
Includes: Old time, new time, change reason
Editable: Yes

Variables available:

[CustomerName]: Customer’s name
[Date]: Appointment date
[Time]: Appointment time
[Service]: Service name
[Barber]: Barber name
[ShopName]: Your shop name

SMS Settings (Future)

Coming soon: SMS notification configuration.

Integrations

Connect BarberSlot with other tools.

Google Calendar (Coming Soon)

Sync bookings to your Google Calendar:

Two-way sync
Automatic updates
Color coding by service

Facebook/Instagram (Coming Soon)

Enable booking through social media:

Book Now button on Facebook page
Instagram profile booking link

Payment Processors (Coming Soon)

Accept online payments:

Stripe integration
PayPal integration
Deposit collection

Data & Privacy

Data Export

Export your data:

Settings → Data & Privacy
Click “Export Data”
Receive download link via email
JSON format includes: bookings, customers, services, notes

GDPR compliance: Customers have same right.

Account Deletion

Permanently delete account:

⚠️ Warning: Cannot be undone!

What happens:

All bookings cancelled
Customer data anonymized
Services deleted
Cannot be recovered

Use only if: Closing business permanently.

See GDPR Guide for more.

Subscription & Billing

Access via Settings → Billing

Current Plan

View your subscription:

Plan name (Starter, Pro, Business)
Price
Renewal date
Features included

Upgrade/Downgrade

Change plan anytime:

Upgrade: Immediate access, prorated charge
Downgrade: Takes effect next billing cycle

Payment Method

Manage payment:

Credit/debit card
Update card details
View invoices

Billing History

Download past invoices:

Monthly statements
PDF format
Include VAT/tax

Preferences

Personal workflow preferences:

Calendar View: Default to Day/Week/Month Time Format: 12-hour (2:00 PM) or 24-hour (14:00) Date Format: MM/DD/YYYY or DD/MM/YYYY First Day of Week: Sunday or Monday Dashboard Widgets: Customize what appears on dashboard

Troubleshooting

Problem: “Changes not saving”

Check internet connection
Disable browser extensions
Try different browser
Clear cache

Problem: “Can’t upload logo”

Check file size (<2MB)
Use PNG or JPG format
Try resizing image
Check file name (no special characters)

Problem: “Timezone showing wrong times”

Verify timezone matches shop location
Save changes
Refresh page
Check device timezone setting

Best Practices

Do’s ✅

Complete profile fully (builds trust)
Use professional photo (increases bookings)
Set correct timezone (prevents confusion)
Customize email templates (brand consistency)
Review settings quarterly (keep updated)
Enable 2FA (security)

Don’ts ❌

Don’t use generic branding (stand out!)
Don’t skip logo (professionalism matters)
Don’t disable booking notifications (might miss customers)
Don’t change timezone mid-operation (confuses existing bookings)

Next Steps

Manage multiple locations: Multi-Shop Guide
Understand data privacy: GDPR Guide
Secure your account: Authentication Guide

Questions? Contact support@barberslot.com

Account & Shop Settings